Automated Restaurant Scheduler

Easy Scheduling for Peak Performance

Spend less time scheduling and more time with your customers. HotSchedules’ Auto Scheduler simplifies your workload with AI tools that create optimal schedules based on forecasted demand. Ensure your restaurant runs smoothly and efficiently.

  • Keep your operations running smoothly.
  • Get the right staff at the right times.
  • Focus on your customers, not schedules.

Automated Restaurant SchedulerReduce Labor Costs with Accurate Forecasting

Effective labor management is your key ingredient to maintaining a profitable restaurant. With HotSchedules’ Automated Restaurant Scheduler, you can reduce labor costs by utilizing the industry’s leading labor forecasting software. Leverage AI forecasting that seamlessly integrates with your existing systems. Learn from your historical sales, year-on-year trends, weather patterns, and local events to predict customer demand with precision.

By forecasting demand accurately, our scheduler ensures you have the right number of staff at all times, eliminating the costs of understaffing and overstaffing.

“We’ve cut labor costs by $9,000-10,000 a month”

“At one of our beachfront locations, we’ve cut labor costs by $9,000-10,000 a month because we built schedule templates based on AI sales forecasts.”

— David Culhane, Operations Director, Sun Pubs

Read the Case Study

Auto-Scheduling SoftwareOptimize Staff Schedules in Minutes, Not Hours

  • Automate your scheduling and time tracking process to free up management time and reduce scheduling errors.
  • Drag and drop scheduling to adjust shifts based on real-time data and predictions.

Compliance and Labor Law AdherenceEnsure labor law compliance

Automatically adhere to labor laws with HotSchedules built-in compliance tools, which ensure your schedules always meet regulatory standards. Receive real-time notifications to prevent any potential compliance issues before they arise, safeguarding your business from costly fines and legal complications

Shift SwappingBoost Your Restaurant Staff Morale and Free Up Managers

Allow employees to submit time off requests, swap shifts, and drop and pick up shifts effortlessly. Provide employees with more control over their schedules with HotSchedules’ automated restaurant scheduling software.

POS IntegrationIntegrate HotSchedules with Your Existing Restaurant Systems

Integrate HotSchedules’ automated restaurant scheduler with your existing restaurant systems to create a cohesive and efficient operational environment. Our software is designed to work seamlessly with your POS and management systems, ensuring that all aspects of your restaurant operations are synchronized and optimized for peak performance.

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Why Choose HotSchedules’ Automated Restaurant Scheduler?

HotSchedules’ Automated Restaurant Scheduler is more than just a scheduling tool. It’s a comprehensive solution designed to integrate seamlessly with your existing systems, providing insights and AI forecasting to help you manage your restaurant more effectively. Empower your team, enhance your operations, and ensure your restaurant runs smoothly with HotSchedules.

“HotSchedules lets managers know when the approval of a shift trade will send us into overtime so they can prevent it from occurring. Clearly, avoiding overtime has a real cost benefit to us.”

— Vivian Neubauer, General Manager​​​​​​​​, Buffalo Wild Wings

Key Features

Real-Time Updates

Stay agile with real-time schedule adjustments and instant notifications to staff, ensuring everyone is informed and ready.

Compliance and Labor Law Adherence

Automatically adhere to labor laws and receive notifications to prevent any compliance issues.

Employee Self-Service

Empower your employees with a mobile app that allows them to manage their shifts, request time off, and integrate work schedules with personal calendars.

AI-Driven Scheduling

Our scheduler can use artificial intelligence to analyze historical data and predict future trends, creating schedules that align with your restaurant’s needs*

*Integration of AI Forecasting required

Integration with POS Systems

Seamlessly integrates with your POS system, synchronizing data for enhanced accuracy and decision-making.

Labor Optimization

Combine the power of AI Forecasting and Labor Optimization to predict peak times and adjust staffing levels accordingly to optimize labor costs and service quality.

Featured Resources

Article

How to Make Demand Forecasting Your Competitive Advantage

How to Make Demand Forecasting Your Competitive Advantage

Amid the dynamic restaurant industry, an ongoing challenge is accurate demand forecasting. Relying on traditional models leads to scheduling errors and inefficiencies. Why?

Learn more

Article

10 Ways to Reduce Restaurant Labor Costs

10 Ways to Reduce Restaurant Labor Costs

Tackling volatile food and labor costs? Lean on AI-driven forecasting, smart scheduling, cross-training, and more to optimize operations while reducing costs.

Learn more

Article

Escaping Profitless Growth: How to Overcome Labor and Supply Chain Issues to Improve Profit Margins

Escaping Profitless Growth: How to Overcome Labor and Supply Chain Issues to Improve Profit Margins

Hear how Whataburger, Qdoba, and Smokey Bones are investing in technology to lower their labor and inventory costs.

Learn more

Frequently Asked Questions

  • What is an Automated Restaurant Scheduler?
    • An Automated Restaurant Scheduler is a software tool that uses internal data, such as availability, sales data, and add-ons like AI forecasting and Labor Optimization to create optimal staff schedules, ensuring efficient operation and compliance with labor laws.
  • How does HotSchedules automated scheduler integrate with existing systems?
    • HotSchedules’ auto scheduler integrates with your POS and other management systems, synchronizing data across platforms to provide accurate and actionable insights.
  • Can employees manage their schedules using the app?
    • Yes, team members and employees can use the mobile app to swap shifts, request time off, and view their schedules in real-time, offering greater flexibility and satisfaction.
  • What is restaurant scheduling software?
    • Restaurant scheduling software is a tool designed to automate the creation and management of employee work schedules. It utilizes advanced algorithms and data analytics to optimize staffing based on predicted customer demand, employee availability, and labor laws. This software helps streamline the scheduling process, reduce administrative burdens, and ensure that the right staff are scheduled at the right times to meet operational needs.
  • Can restaurant scheduling software help control labor costs?
    • Yes, restaurant scheduling software can significantly help control labor costs. Fourth’s automated scheduling software, HotSchedules, ensures that staffing levels match the actual demand, reducing instances of overstaffing and understaffing. It also provides insights into labor costs, helping managers make informed decisions about scheduling and labor budgets. Additionally, the software helps maintain compliance with labor laws, avoiding costly fines and penalties.
  • How can restaurant employee scheduling software help increase productivity?
    • Restaurant employee scheduling software increases productivity by automating and simplifying the scheduling process, allowing managers to focus on more strategic tasks. It enables employees to manage their schedules, request time off, and swap shifts easily through a mobile app, reducing the time spent on administrative tasks. Real-time updates and communication tools ensure that staff are always informed and prepared, leading to smoother operations and improved service delivery.