Restaurant Task Management Software

Create Task ListsRoll out standard operating procedures and ​task lists in minutes

With HotSchedules, creating task lists is simple. You can rest easy knowing all aspects of your restaurant’s operations are covered. Build customizable templates that are designed for restaurants —kitchen prep, cleanliness, customer service, and safety inspections— or break down each operation into specific tasks, such as sanitizing cooking stations, stocking service areas, or setting up dining tables.

Scheduling and AssigningAllocate responsibilities efficiently

Effective task management isn’t just about listing what needs to be done; it’s also about ensuring the right people are on the right tasks at the right times. HotSchedules makes it easy to align tasks with your team’s schedule:

• Role-Specific Assignments: Directly assign tasks to individuals or teams based on their roles and skills, ensuring expertise is utilized effectively.
• Shift-Specific Scheduling: Connect tasks with shift schedules to transition of responsibilities across different parts of the day and different team members.

Task Lists and ToDosDelegate to-dos and assign follow-ups

Improve your restaurant’s task management by providing a streamlined system to delegate to-dos and track follow-ups. Fourth empowers your team with time-stamped verification for all compliance tasks, including task lists for HACCP compliance, line checks, local regulations, and monitoring for food temperature readings. Start leveraging the right tools to ensure your commitment to food safety and regulatory compliance.

Staff communicationStreamline and track shift-to-shift manager communication

Quickly find past shift notes whenever you need them and customize access to sensitive employee logs, ensuring your data stays secure. Plus, use our detailed tracking tools for incidents and performance to refine your annual reviews. These features not only foster better communication among your management team but also help you document and analyze your restaurant’s operational data effectively. This means smarter decisions and stronger team management.

Mobile-FirstManage digital checklists on the go

Modern restaurant operations can leverage mobile-first solutions to enhance efficiency and management oversight. By deploying standard operating procedures and task lists directly to mobile devices, managers can swiftly roll out new protocols across multiple locations. This technology enables staff to delegate tasks and assign follow-ups, ensuring that nothing falls through the cracks. Additionally, it provides managers complete visibility into task completion rates both at individual stores and across the entire company, facilitating a more coordinated operational approach.

Restaurant InventoryManage back-of-house operations without spreadsheets

For restaurants, ensuring food safety is paramount, and technology can significantly streamline this aspect. Restaurants can use mobile apps to record temperature readings and receive immediate alerts if the readings fall out of the desired range,ensuring immediate corrective action. These systems also allow for time-stamped verification of all compliance-related tasks, providing a reliable audit trail. The inclusion of task lists that adhere to HACCP standards, line checks, and local regulations helps restaurants maintain high standards of food safety consistently.

Built for Restaurant Owners and ManagersSimplify Store Logs and Staff Journals

Effective communication between shifts in a restaurant is critical for smooth operations. Digital store logs and staff journals help streamline and track manager communications from one shift to the next. These tools enable easy searching of shift notes and viewing of employee logs with appropriate permission settings, enhancing both security and accessibility. Moreover, they facilitate the tracking of incidents and performance, which can be invaluable during annual reviews, helping to identify areas for improvement or recognition.

Built for Restaurant Owners and ManagersLibrary and Contacts

Maintaining an organized repository of important documents and contacts is essential for efficient restaurant management. A digital library allows restaurants to house training materials, food safety documentation, and other crucial staff resources in one central location. It also serves as a repository for store-vendor contact information and warranty details, simplifying maintenance and vendor management. Furthermore, restaurants can use these systems to distribute marketing materials consistently, ensuring that all locations adhere to brand standards.