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Restaurant Employee Scheduling Software

Create Restaurant Staff Schedules 75% Faster

HotSchedules reduces managers’ time to create, communicate, and manage employee work schedules. Trusted by over 2,000,000 users across 150,000 locations.

  • Cut costs, not corners with demand-driven scheduling
  • Built in scheduling compliance management
  • Integrate your scheduling seamlessly with your existing POS


Lose the sticky notes, voice mails, and random text messages.

Communicate with your staff how they want, from their phone—no more last-minute calls to the store and no more hard-to-manage spreadsheets.

Start scheduling the easy way and take control of your labor budget with HotSchedules.

Reduce labor spend by 3-5%. 1

  1. Fourth Enterprise Data

Build happy teams

Give your team members the flexibility they want, the communication tools they need, and the benefits they deserve.

Modernize operations

Embrace AI-driven solutions to automate tedious yet critical tasks so managers can get back to the work they love.

Overcome tight margins

Start planning your expansion by decreasing labor spend, increasing sales, and improving customer OSAT scores.

Demand-driven scheduling

Never suffer the consequences of under- or overstaffed shifts.

With Fourth’s employee scheduling solution, managers can easily create optimal employee schedules based on accurate demand forecasts,
compliance legislation, and your unique labor rules.

How it works

Set your labor rules

During implementation, we’ll establish your labor rules, or how many employees you require based on expected sales or guest count. For example, for every $2,000 spent on a Friday, your brand standards may require 2 servers and 1 bartender.

Generate your demand forecast

See into the future with AI forecasting and automatically create house shifts that meet demand and align with your predetermined labor rules. When moving from manual calculations, our forecasting technology can improve accuracy by up to 75%.

Deploy optimized and compliant schedules

Click auto-schedule to auto-assign shifts to employees based on availability, skill level, labor laws, and more. It’s a perfectly optimized schedule that meets customer demand in seconds, not hours.

Give employees schedule flexibility

After posting the schedule, employees can easily request to swap, drop, or pickup shifts from our top-rated business app. Managers will receive shift change requests on their mobile app with any compliance warnings so they can make informed decisions on-the-go.

Restaurant Employee Scheduling
Schedule your restaurant staff faster online

Create schedules faster, approve shift swaps, and reduce scheduling errors—all with the tap of a button right from your phone. No matter the size of your operation, HotSchedules gives your restaurant the mobile scheduling tools to manage your workforce the way they want to be managed.

  • Reduce scheduling errors, shortages, and overages.
  • Any schedule changes automatically update employee schedules
  • Get overtime alerts, weather alerts, and forecasting tools
  • Simplify scheduling with a drag-and-drop interface
  • Keep time off, PTO, availability, and hours in one centralized spot
  • Approve or deny shift transactions in one click

Employee Communication AppText, message, and email groups by department, company-wide, or individually

Making schedule changes? Just text your team. Need a shift covered right now? Yep, you can do that, too. No more bulletin boards, phone calls, sticky notes, or lost vacation requests—it’s all centralized in the app.

  • Mobile messaging hub for better communication among team members
  • Broadcast messages across stores before employees can view their schedules
  • Syncs with Google Calendar
  • Handle shift swaps and schedule changes from your phone
  • Make company-wide announcements

Employee Shift SwapsShift swaps, schedule changes, and emergency notifications sent and approved from your phone

Changes to the schedule can’t be avoided, but with HotSchedules, employees can request to swap, release, and pick up shifts right from their mobile devices. The work schedule and roster are instantly updated with a manager’s approval. Changing a schedule has never been so easy.

  • Release a scheduled shift right from your phone
  • Notify others when you want to pick up a shift
  • Swap shifts between employees, then send to manager for approval
  • Any schedule changes automatically update the schedule
  • Notify employees on their app

Automate complianceProtect your business

You didn’t sign up to be a lawyer, so it’s time to blacklist “compliance” from your to-do list. With our automated compliance management system built directly into our scheduling solution, you can save your managers time, minimize your risk of non-compliance, and protect your company’s wallet and reputation.

Save 2% in penalty pay. 1

  1. Fourth Enterprise Data

Learn more

Gain above store visibilityStop chasing data

Siloed data is wasted data. Quickly identify employee scheduling and labor trends at the individual, regional, and national level by making workforce management data accessible and digestible.

Our custom KPI dashboards make it easy to access popular reports like:

  • Sales & labor costs
  • Labor variance
  • Proforma

Integrate with your point-of-sale (POS)

Integrate labor, sales, guest, and historical data through multiple POS system integrations. Enforce clock-in/clock-out times and eliminate duplicate schedules. With POS-generated labor and sales data, your employee schedules will be more accurate than ever.

  • Integrate labor, sales, guest, and historical data
  • Sync/Push HotSchedules to POS and vice versa
    Use historical data to optimize schedules and provide better forecasting
  • Enforce clock-in/out times at the POS system
  • Eliminate duplicate schedules

View All Integrations

“We have markets that have upwards of 2 whole percentage points in labor savings because operators understood completely and bought into the HotSchedules system.”

— Candice Barnett (Sr. Director of Off-Premises Dining Operations)

HotSchedules

Slash admin time, drive profitability, and empower your employees with HotSchedules, the hospitality industry’s #1 workforce management solution.

Learn more about HotSchedules

  • How does employee scheduling software help me stay compliant?
    • Not all scheduling software prioritizes compliance. At Fourth, however, our in-house compliance team works directly with our product teams to ensure the latest federal, state, and local regulations are configured directly into the platform. That means as managers schedule, they’ll receive real-time alerts around overtime, Fair Workweek, minor labor law violations, and more. And by integrating scheduling with time-tracking and attendance, managers also receive real-time alerts for late clock-ins, missed breaks, overtime, etc., to take quick action and prevent costly penalties.
  • How does employee scheduling software help lower labor spending?
    • Labor is not only one the largest expenses a business faces but often one of the most unstable expenses from over or understaffing shifts. With accurate demand forecasting and labor optimization technology, you’ll have the necessary insights to create schedules based on customer demand. And when demand is staffed properly, labor budgets go down and sales go up.
  • Why do employees love Fourth’s scheduling app?
    • Employees want more control of their schedules, a safe place to share feedback, and easy ways to communicate with managers and team members. With Fourth’s workforce management solution, this is all possible. Ranked the #1 business app, employees can easily message managers and co-workers without sharing phone numbers. They can swap, drop, and pick-up shifts in a few taps, creating a flexible work environment. And with our anonymous employee surveys, there’s always an opportunity to share feedback on anything from menu updates to policy changes.

Our team would love to hear from you

Give us a call today +1 (877) 539-5156, or click the button below.

Contact us

Conquer the Day

Save time, reduce costs, and increase profitability with Fourth’s intelligent solutions.

  • Reduce labor costs with accurate demand forecasting that eliminates over and understaffing.
  • Eliminate your HR burden with HR and payroll services that manage it for you.
  • Lower your COGS and drive increased profitability with inventory management solutions.

Trusted by Customers Worldwide

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